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CHET Online Privacy Policy Statement

Overview [Updated: August 17, 2024]

 

CHET is committed to the responsible use of personal information collected from and about you while you are using the www.chet.org website or any website or online service under the chet.org domain name. Consistent with the California Online Privacy Protection Act of 2003, this privacy statement provides information about how this personal information may be used. Individual web pages under the chet.org domain name may post additional privacy statements addressing more specific information collected on those pages.

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Information We Collect

Non-personally identifiable information

As users access the website, CHET collects non-personally identifiable information such as IP address, browser type, and site usage. This information is not linked to any personal information and remains anonymous. To collect this information, the university uses session “cookies” -- that is, small text files that are placed on your computer’s hard drive. The session cookies used by CHET do not give us access to your computer and do not provide us with personally identifiable information. Session cookies are deleted when you close your browser. You may modify your browser settings to disallow cookies, but this may prevent you from taking full advantage of our website.

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Personally identifiable information

Certain areas of our website collect voluntary information that is personally identifiable, such as name, zip code, and e-mail address. This is typically done through request and registration forms provided in order to learn of your interest in CHET and provide you with information and services. 

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CHET does not knowingly collect personally identifiable information from children (defined herein as minors younger than thirteen years of age) without obtaining parental consent. Implied parental consent includes, but is not limited to: use of parent login, use of parent-supplied credit card, and inclusion of parent personal information on registration forms. Some CHET programs may provide services to children. As a part of the online registration process for such services, we may request information such as a child’s name, address, cell phone, email, gender, grade level, birth date, school attended, clothing size, church, and ethnicity. This information is never sold or otherwise provided to third parties, although some information may be provided to other CHET departments in order to provide the child with information about CHET. Before registering online for a service, CHET requests that all children have their parents read this Privacy Policy as well as any additional Privacy Policy associated with the service for which they are registering, and that parents continue their involvement throughout the registration process.

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Use of Information We Collect

Use of non-personally identifiable information

We use non-personally identifiable information while you are browsing the site to improve your individual experience and provide you with more individualized responses. We also aggregate non-personally identifiable information from many users into statistical reports in order to better administer our website, diagnose server problems that may occur from time to time, and improve our website.

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Use of personally identifiable information

By providing personally identifiable information, you imply consent to the collection and use of the information for the purposes for which it was provided. Your information is used to provide relevant materials, products, and services you request, and to facilitate relationships with CHET, such as the admissions process and fundraising programs. You may opt out of receiving information from CHET by contacting the department from which the information came. Only those CHET employees who need personally identifiable information to perform a specific job are given access to the information. Unless required by law, personally identifiable information is only shared with third parties as necessary to provide the materials, products, and services you request. When third parties are given access to personally identifiable information, they are, by contract, not permitted to use or re-disclose any of the information for unauthorized purposes. Personally identifiable information is never sold to third parties.

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Assembly Bill 21 Disclosure

The California State Legislature passed Assembly Bill 21 last year, which requires all colleges and universities to communicate information about immigration enforcement policies to all faculty, staff, and students every semester, as well as have this information available online for all faculty, staff, and students. In light of this bill, there are disclosures that CHET is required to communicate to our community every semester pertaining to the protection of personal information and its approach to responding to immigration authorities. The points are provided below to help you better understand the legal protections and the protocols CHET will be following.

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  • CHET will NOT disclose personal information concerning our students, our faculty, or staff to immigration officials without the consent of the person identified, or, if the person is under 18 years of age, without the explicit consent of the parent or guardian of the person identified; except: (a) as may legally be disclosed under state and federal privacy laws; (b) for the programmatic purpose for which the information was obtained; (c) as part of a directory that does not include residence addresses or individual persons’ course schedules and that the person has not elected to opt out of; or (d) in response to a judicial warrant, court order, or subpoena.

  • If there is reason to believe that a student, faculty, or staff member has been taken into custody as a result of an immigration enforcement action, as soon as possible following verification that this has, in fact, occurred, CHET will notify the person’s emergency contact.

  • If a member of our CHET community is advised that an immigration officer is expected to enter, or has entered, our campus to carry out a federal immigration order, Campus Safety should be notified immediately.

  • CHET will comply with a request from an immigration officer for access to nonpublic areas such as residence halls, classrooms, and offices not open to the public, only upon presentation of a judicial warrant. This compliance shall not apply to an immigration officer’s request for access or information related to the operation of international student, staff, or faculty programs, employment verification efforts, or other non-enforcement activities.

  • If you are responding to or having contact with an immigration officer executing a federal immigration order, please refer the individual to Campus Safety at [insert contact email/phone] for purposes of verifying the legality of any warrant, court order, or subpoena.

  • For any questions or concerns that relate to an immigration order or inquiry being enforced on our campus, please email registrar@chet.org. Unless the disclosure is permitted by state and federal education privacy law, faculty and staff persons shall be prohibited from discussing the personal information, including immigration status information, of any student, faculty, or staff person with anyone, or revealing that personal information to anyone. Privacy laws are very strict so disclosing any personal information of any students or employees is prohibited and violates the law.

  • CHET maintains a list of legal service providers who can provide legal immigration representation for students, provided free of charge upon request. View the legal directory.

  • All students, faculty, and staff have a number of legal rights pertaining to immigration, afforded to them, which can be found here. View your legal rights.

  • In the event that an undocumented student is detained, deported, or is unable to attend to his or her academic requirements due to the actions of an immigration officer in relation to a federal immigration order, CHET will make all reasonable efforts to assist the student in retaining any eligibility for financial aid, fellowship stipends, exemption from nonresident tuition fees, funding for research or other educational projects, housing stipends or services, or other benefits he or she has been awarded or received, and permit the student to be re-enrolled if and when the student is able to return to CHET.

  • If you have any concerns regarding California State Assembly Bill 21 or the CHET’s policy, please send all questions, comments, and inquiries to registrar@chet.org.

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Security

In order to protect the loss, misuse, or alteration of information gathered on our site, all information is stored within a controlled database environment accessible only to authorized CHET staff. However, as effective as any security measures implemented by CHET may be, no security system is impenetrable. CHET cannot guarantee the security of its database environment, nor can it guarantee that the information you provide will not be intercepted while being transmitted over the Internet.

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Public Self-Disclosure

CHET does not control the actions of its site visitors nor the use site visitors may make of publicly disclosed information. Please be aware that disclosing personally identifiable information on the site’s bulletin boards, guest books, chat rooms, or other such public forums may allow visitors to gather information and send unsolicited emails. We encourage you to report any unsolicited/unwanted email or misuse of information to registrar@chet.org.

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Links to Other Websites

Our website may include links to other websites outside the chet.org domain, including co-branded or other affiliated sites that may or may not be owned or operated by CHET. Such sites are not governed by this privacy statement. Users should become familiar with the privacy practices of those other sites.

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Contact Information

Questions about this privacy policy should be directed to CHET at registrar@chet.org.

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